Recordya features – full control over knowledge in your company

Contextual search

Answers with source

Full access control

On-premise deployment

Contextual search

Ask in natural language

Recordya understands your questions the way an experienced colleague would. It combines language understanding with precise content matching across documents. This means it also handles situations where standard language models often fall short – such as counting or locating specific text passages.

BENEFITS:

precise answers
always surfaces the most relevant document passages
less time spent verifying results

Answers with sources

Always with a link to the document

No hallucinations, no guessing. Recordya draws on your documents and pinpoints the exact passage the answer is based on, so you can verify it at the source instantly. The system uses a hybrid analysis approach – combining semantic (language-based) search with traditional filtering and keyword matching. This means it not only understands the meaning of a question, but can also identify the most accurate and reliable results.

BENEFITS:

full answer transparency
ability to quickly verify at the source
greater trust in results

Full access control

In line with roles and permissions

Recordya respects the organisation's structure and its assigned access levels. This means each employee only sees the information they need to do their job. Sensitive data remains protected, while day-to-day work becomes simpler and more transparent. The system enables granular access management – from individual files, through folders, all the way to entire documentation areas.

BENEFITS:

roles and permissions tailored to organisational needs
sensitive data protection
full compliance with regulations and company policies

On-premise deployment

Full data security

Recordya can be deployed on a dedicated device installed within your own infrastructure. It does not use public cloud or external APIs – all data and documents remain within your company. This approach gives you full control over information flow and the assurance that the system operates in line with your security policy and industry requirements.

BENEFITS:

data never leaves the company
full compliance with GDPR and industry regulations
stable and secure deployment within local infrastructure
easy scalability as the organisation grows

FAQ

Clear answers, no jargon. Recordya is designed to work intuitively from day one — here you'll find answers to the most common questions, given with clarity and care.

Does Recordya work with my existing documents and tools?

Yes. Recordya connects to files in various formats and locations (network drives, SharePoint, Google Drive, etc.), so you can tap into your company's knowledge without changing your existing processes.

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How long does setup take?

In its basic version, you can have Recordya up and running within a single day. Integrations and additional data sources depend on complexity, but typically take anywhere from a few days to a few weeks.

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Is my data secure?

Yes. Recordya runs locally on a dedicated device within your infrastructure, or in a cloud environment of your choice, giving you full control over your data. We use encryption, monitoring and security audits.

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What if my company grows?

Recordya grows with you. You can start with a smaller team and easily add more sources, users and features later — no need to change the system.

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Does Recordya only know internal company data, or external information too?

The system is based on your documents, procedures and reports, but we can also integrate external knowledge sources (e.g. industry websites, databases) if needed.

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Can I use Recordya without any AI knowledge?

Absolutely. The interface is simple and feels just like typing a query into a search engine. Recordya handles the analysis — you just get clear, precise answers.

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Features that make your knowledge accessible