Recordya technology – Agentic AI Search and RAG

INSTEAD OF A SINGLE SEARCH ENGINE, THE SYSTEM:

decomposes complex queries and asks follow-up questions when needed
selects the optimal analysis method
combines unstructured and structured data
verifies context before generating an answer
decides how to present the result

This is a decision-making process that covers the entire search and answer generation cycle — from query analysis, through search strategy selection, all the way to the presentation format.

Different data. Different processing strategies.

Recordya works simultaneously across documents, PDFs, spreadsheets, databases and operating systems.
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Each data type is processed differently, with a dedicated pipeline for extraction, segmentation and indexing.
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The system automatically recognises content structure, describes documents, tags them and builds a semantic layer that allows not only searching, but understanding the relationships between information.

Recordya doesn't treat all data the same.

Each type is processed through a dedicated extraction and indexing pipeline.

THE System:

recognises document structure (headings, sections, tables)
applies tailored chunking methods
builds semantic representations
generates metadata and relationships between documents

This means answers are based on properly prepared data, not a random fragment of text.

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AGENTIC ARCHITECTURE · DATA · ORCHESTRATION · SYNTHESIS

Four technology layers of Recordya

Recordya operates on a multi-layer architecture that combines intelligent data processing, agentic query orchestration, answer synthesis and dynamic result presentation. Each layer is responsible for a different stage of the process — from source indexing to rendering the contextual answer.

Data layer

Intelligent processing of different source types

Recordya processes unstructured documents and structured data within a single environment.

Each file type and system is indexed through a dedicated pipeline for extraction, chunking and building semantic representations.

The system automatically describes, tags and categorises content, building a contextual layer over documents and databases.

Agentic layer

Orchestration instead of a single engine

At the core of the system is the agentic layer, which analyses the intent of the query and plans the strategy for reaching the answer.
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Depending on the problem, Recordya can:
- run semantic search
- execute an SQL query
- combine multiple sources
- generate a synthetic answer with context verification

This is a dynamic decision-making process, not a single index query.

Synthesis layer

A coherent answer from multiple sources

Recordya combines results from different search methods into a single, contextual answer.

Each result takes into account:
- information sources
- user permissions
- relationships between data

The system doesn't just find information — it builds a logical answer.

Presentation layer

An intelligent format tailored to the data

The final element of the architecture is the presentation layer. The system selects how to display the answer based on the nature of the data and the query.

Instead of plain text alone, the answer can be rendered as:
- a table view
- an entity card
- a document comparison
- a timeline
- an interactive component
- other custom elements

This means Recordya is not just an answer system — it becomes a working environment for knowledge and data.

SECURITY AND DEPLOYMENT

Full control over the environment

Recordya operates within infrastructure tailored to your organisation's requirements. The system can be deployed locally on a dedicated device or in a controlled cloud environment — with no compromises on security.

AVAILABLE DEPLOYMENT MODELS:

on-premise
private infrastructure
controlled cloud environment

Every answer takes into account user roles and access policies. The system respects permissions at the level of data, documents and sources.

INTEGRATIONS

Open architecture without data migration

Recordya operates as a layer on top of the organisation's existing infrastructure. It integrates with systems already running in the environment — with no need to migrate source data.
Content is processed and indexed in a dedicated vector database, which enables semantic search and agentic query orchestration, while maintaining full control over data access and location.

AVAILABLE INTEGRATIONS:

SharePoint and document repositories
databases (SQL)
ERP and CRM systems
internal system APIs

The system functions as a layer over the existing architecture — without interfering with operating systems. Indexing and synchronisation ensure access to the latest versions of data and documents.

FAQ

Clear answers, no jargon. Recordya is designed to work intuitively from day one — here you'll find answers to the most common questions, given with clarity and care.

Does Recordya work with my existing documents and tools?

Yes. Recordya connects to files in various formats and locations (network drives, SharePoint, Google Drive, etc.), so you can tap into your company's knowledge without changing your existing processes.

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How long does setup take?

In its basic version, you can have Recordya up and running within a single day. Integrations and additional data sources depend on complexity, but typically take anywhere from a few days to a few weeks.

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Is my data secure?

Yes. Recordya runs locally on a dedicated device within your infrastructure, or in a cloud environment of your choice, giving you full control over your data. We use encryption, monitoring and security audits.

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What if my company grows?

Recordya grows with you. You can start with a smaller team and easily add more sources, users and features later — no need to change the system.

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Does Recordya only know internal company data, or external information too?

The system is based on your documents, procedures and reports, but we can also integrate external knowledge sources (e.g. industry websites, databases) if needed.

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Can I use Recordya without any AI knowledge?

Absolutely. The interface is simple and feels just like typing a query into a search engine. Recordya handles the analysis — you just get clear, precise answers.

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Technology that plans the answer