Recordya USE Case Scenario

Secure access to clinical trial and protocol data

Recordya supports researchers and managers by automating search across research reports, protocols, and technical documentation.

INDUSTRY

R&D departments

DOCUMENT TYPES

Clinical reports, laboratory test results, regulatory documentation, etc.

Thousands of pages of clinical reports, test results, and regulatory documentation no longer have to slow down your team's work. With Recordya, a single question in natural language is enough to find the required information together with its source.

Research and development (R&D) departments and teams conducting clinical studies work with enormous amounts of data – clinical reports, laboratory test results, study protocols, and regulatory documentation. These documents are often scattered across multiple systems and difficult to access. Traditional information retrieval in such collections consumes valuable time, increases the risk of errors, and makes it more difficult to meet compliance requirements.

How does Recordya help?

Recordya automates data retrieval from research and technical documents. Thanks to Retrieval-Augmented Generation (RAG) technology, it enables users to ask questions in natural language and receive instant answers based on the content of clinical reports, study protocols, or test results – together with a reference to the source.

This means that researchers and managers no longer need to spend hours searching through files. They can reach key information within seconds and make decisions based on reliable data.

Key benefits for research teams

Faster access to data – instant answers from reports, protocols, and regulatory documentation,
Security and regulatory compliance – confidential data is stored and processed in a secure environment,
Support for audits and compliance – easy preparation of required documentation for supervisory authorities,
Reduced costs and working time – fewer hours spent on manual searching,
Higher quality analyses – the ability to quickly compare test results, reports, and guidelines,
Accelerated innovation – fewer administrative barriers mean more time for the development of new products and therapies.

Examples of applications

analysis of clinical reports for therapy effectiveness,
review of laboratory test results and comparison with previous studies,
quick retrieval of guidelines in clinical study protocols,
preparation of regulatory and audit documentation,
support for due diligence processes in pharmaceuticals and biotechnology,
integration with existing knowledge repositories and R&D systems.

How the Recordya system powered by RAG technology works: question → source retrieval → AI response

Industries that can benefit

The application of Recordya in research and development is not limited to the pharmaceutical industry. The solution can be used across many sectors where research and regulatory documentation plays a key role:

Pharmaceuticals and biotechnology – clinical studies, drug development, reporting to supervisory authorities,
Medicine and medical devices – clinical testing of devices, certifications, and technical documentation,
Chemicals and materials – R&D documentation, laboratory experiment results, test protocols,
Food and FMCG industry – quality studies, safety testing, and reports for certification bodies,
Energy and heavy industry – regulatory and technical documentation related to product innovations,
Universities and research institutions – support for scientific work and the analysis of research results.

Secure access to clinical reports and protocols in an office environment with Recordya

Why is it worth it?

In an environment where every minute of a researcher’s and R&D manager’s work matters, Recordya eliminates the need for manual document searches. It provides fast, secure, and precise access to knowledge, increasing efficiency and shortening the time required to bring innovations to market.

Recordya makes clinical studies and development work more transparent, secure, and efficient.

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Check other use case scenarios

Secure management of clinical and medical documentation

Recordya supports medical, research, and administrative teams in quickly retrieving information from clinical reports, study results, and patient documentation.

Check this case

Recordya enables medical and research teams to instantly find the information they need within patient documentation, protocols, and reports. By automating data retrieval, it significantly reduces analysis time and improves the quality of medical staff workflows.

**From documents to decisions in seconds**

Recordya turns millions of pages of documents into concrete answers that support day-to-day work in HR, finance, legal, R&D and procurement

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